Lassen County Disaster Preparedness Coalition
To serve our community through collaboration, coordinated communication, and resource sharing for effective public health emergency management.
Section I – Purpose
The purpose of the Lassen Disaster Preparedness Coalition (LDPC) shall be to provide networking and discussion opportunities, training and exercises, education, planning and resource sharing for our members:
Coalition goals include:
- Promoting quality in the delivery of disaster patient/victim care services, by assessing the level of healthcare preparedness and making recommendations on activities that should be implemented to address any gaps.
- Supporting the needs of healthcare organizations while ensuring the needs of the community are met.
- Developing and implementing effective practices including planning, education, and evaluation as they relate to emergency preparedness.
- Promoting interaction and collaboration across all sectors of the healthcare community to ensure a coordinated and effective response to disasters.
- Providing recommendations on County policies and procedures.
- Providing a common understanding of how information will be communicated and the process for requesting and sharing information and resources in the County during a disaster.
- Preparing to meet the needs of special populations in the County.
Section II – Membership
Membership for this group may include any or all of the following:
Each person representing an entity should have intimate knowledge of the entity’s emergency planning efforts and the ability to fully represent the entity’s commitment to emergency planning and response.
Each entity represented will have one vote. An entity is an agency, business, or governing body, which is able to conduct business independently from any other being represented in the Coalition.
Section III – Leadership
Lassen County Public Health, as the State acknowledged HPP entity, will be the lead agency and facilitate collaboration among the coalition members. Each member entity maintains their autonomy, but agrees to collaborate with other member entities on preparedness, response, and recovery activities.
Section IV – Roles and Responsibilities
Lassen County Public Health as the HPP entity:
- Schedule and chair coalition meetings.
- Facilitate meeting participation and coalition member collaboration.
- Coordinate preparedness drills and exercises.
- Support coalition partners and assist with emergency plan development, updating and integration.
- Administer the HPP grant and report out on funding availability and usage.
- Distribute agenda and record minutes of meetings.
- Assist member entities in filling emergency preparedness equipment and supply gaps using HPP funding.
- Take annual inventory of HPP purchased supplies and equipment.
- Participate in workgroups/subcommittees.
Partnership Coalition Members:
- Attend and actively participate in meetings and planning.
- Collaborate with other coalition members on disaster preparedness planning and response.
- Identify gaps in medical/health preparedness and recommend solutions to the coalition.
- Encouraged to sign the membership signature page as an agreement to participate as an official coalition member.
- Participate in disaster preparedness exercises and trainings.
- Store and maintain HPP purchased supplies and equipment, utilizing them in compliance with the grant provisions.
- Document and report the use of HPP purchased supplies and equipment.
- Rotate supplies with expiration dates into your stock to prevent expiration of goods.
- Assist the HPP entity with supplies and equipment annual inventory.
Section V – Meetings
The Coalition will meet as a group quarterly. The meetings will be held on the third Wednesday of November, February, May and August. Locations for the meetings will be distributed.
Additional meetings may be convened as necessary to facilitate the goals of the Coalition.
Meetings between specific members for the purpose of collaborating between two or more entities may be convened by the entities involved. Public Health should be invited to any such meetings to integrate meeting results into other coalition planning activities.
Section VI – Membership Terms
Membership in the coalition is ongoing and does not expire. Member entities may opt out by informing the lead agency either by written or verbal communication. Entities leaving the coalition may be required to return to the coalition any resources provided to them by HPP grant funding.
Each coalition member representative shall serve at the pleasure of the entity they represent.
Section VII – Bylaw Changes
Changes may be made to the bylaws as required by grant funding source and/or requested by charter members. Any changes made to this charter will be provided to each member for comment prior to the change becoming permanent.